Glossary

Conference seats, open collaboration seats, hub seats, cafe seats, library seats, and phone rooms.

Total number of employee (assigned + unassigned) allocated to a building. Includes FTE and non-FTE; typically excludes service staff and remote employees, but reporting filters can be adjusted depending on use case.

Reference point for how many people could be allocated to a building, based on the number of EWP's and standard sharing ratios.

Defined by local life safety code, this is the maximum number of people that can safely use (and exit) the building or space at one time.

Number of employees who have an assigned workstation or office. Includes FTE and non-FTE; typically excludes service staff and remote employees, but reporting filters can be adjusted depending on use case.

In legacy 1:1 buildings, this is 100%. In ABW, this is often 0% or a small number; this does not reflect team home or building assignments. (See Employees with Shared WP )

Number of teammates who do NOT have an assigned workstation or office. Includes FTE and non-FTE; typically excludes service staff and remote teammates, but reporting filters can be adjusted depending on use case.

In legacy 1:1 buildings, this is 0%. In ABW, this is often 100% or a large number; this does not reflect team home or building assignments. (See Employees with Assigned WP)

Total number of Workstations + Offices + Focus Rooms currently. Used as representation of a full ecosystem. Can be measured as a whole building or specific area.

'Original WP' shows how many were originally installed in the building; this should be stored in the data for reference.

The percentage of how full the building is, based on how many people are allocated. This shows if we are within our target and if we have enough or too many vacancies.

Count of unique employees over the course of a day. Presence is the total number of people. The Presence Rate is the percentage of people on site compared to the building headcount.

This info comes from badge data, so attendance can be dimensionalized by employees vs. guests, resident vs. non-resident, organizational attributes (e.g. pipeline, job level), etc. 

Attendance only measures within the security threshold, typically the workspaces of the building.

The average number of building residents badging in compared to the building headcount.

How often specific spaces are occupied over a defined time period. The time period can be adjusted based on use case.

Measures the size of the building, or spaces within it. There are different categories of SF/SM. (See Gross SF/SM, Rentable SF/SM, Usable SF/SM).

Note: Include diagram for SF/SM break downs.

Use case: Used least often. 

Typically only referred to for owned buildings or when a tenant has an entire building.

Includes everything, even unusable space between walls and vertical circulation.

Use case: Lease information and evaluation.

Includes the tenant's usable area and their proportionate share of common building areas such as lobbies, circulation, restrooms, and mechanical rooms. The number is determined by the landlord; measurement methods vary. Always use the number documented from the lease vs. measuring the floorplan.

Use case: Occupancy planning and architectural programming. This can be applied to a leased site or an owned building.

There are regional nuances for how this is measured. Generally includes private tenant hallways, private restrooms, and columns, but excludes unusable areas (e.g., mechanical rooms, shafts, vertical circulation) or public restrooms, public circulation, and other shared areas.

Number of employees on a specific team. This can be broken out to different levels, depending on the use case. Includes all employee types. 

For metrics, reporting, and high-level strategic planning purposes, numbers are pulled from organizational structure system data.

For tactical occupancy planning, system data needs to be validated through rosters to account for matrixed reporting lines, etc. 

EWP, Conference seats, open collaboration seats, Hub seats, cafe seats, phone rooms (does not include sport facilities or locker rooms in office buildings).

Count of all users (employees + guests) at a location over a defined time period. The time period can be adjusted based on use case.

Anonymous sensors count the number of entrances minus the number of exits to show how many people are in the location. This information cannot be dimensionalized.

Traffic is measured at the entrance(s) to show activity for the location as a whole.

The term traffic comes from Nike retail.

Available headcount capacity either because a building (or portion of a building) is under-utilized or is not occupied. In a Legacy workstyle, this shows the number of available workstations and offices.

Fixed costs are overhead expenses that remain constant over a period of time. Variable costs change proportionally based on business activity level or volume.

(Leased spaces only) Costs charged for the building's shared services or common area support. Terms vary by lease; may include things like utilities, shared services like reception, fitness, or security.

The cost of facility management and workplace services; including maintenance, utilities, custodial, front desk experience, landscape maintenance, food, etc.

One time expenses associated with a specific project. These are broken into operational expense (Op Ex), and capital expense (Cap Ex). See Finance team for current delineation between the two.

(TCO) The sum of all expenses associated with occupying a property. This includes ongoing operating expenses, landlord charges, rent, utilities, insurance, property taxes, and depreciation.

All Nike employees (FTE + non-FTE).

Employee paid directly by NIKE, Inc. FTE stands for full-time employee, but can apply to someone who works part time.

External person visiting a Nike location. Excludes Nike employees from a different location. Data can only be reported if they are registered with temporary badge access.

A person not paid directly by NIKE, Inc. doing work on behalf of the company, who is assigned to a building. Includes Flex, ETW, and MSA, etc.

Used for reporting to show an employee visiting a location they are not assigned to. Helps to understand movement between buildings or locations. 

Employees flagged as remote in Workday (via HR). Remote employees are sometimes assigned to a building for access when they are on site. 

If someone is working remotely but not designed this way in Workday, they will NOT be shown in the remote numbers.

Used for reporting to show an employee who is using the building they are assigned to.

Everyone who uses a Nike site, including employees and guests. For reporting, service staff and remote employees may be included or filtered out, depending on the use case.

The union of all factors in the workplace, including elements that are outside GPS scope. E.g., places, services, technology, people, policies, culture, working in-person/remote/hybrid, etc. 

A building that has adopted ABW behaviors and mostly unassigned seating, but does not have all the foundational components (e.g. spaces, tech, services) to be ABW. It's used as a transitioning tool while awaiting renovations to ABW. The term is primarily used at PHK.

Workstations and offices are assigned. Dedicated project rooms and offices require evaluation to ensure an appropriate amount of shared spaces remain.

Total number of conference rooms of all sizes and specialty spaces used for general meeting purposes without specific infrastructure.

Supply and demand planning for the workplace, using data to make informed decisions about space allocation.

Focuses on long-term plans, applying GPS vision to the GPS portfolio as a whole; considers future evolution of business strategies and location strategy.

In the US, this is a process that identifies the types of spaces needed, their sizes, and other requirements. The documentation can be called Program, Architectural Program, or Programming Ratios.

In EMEA, programming refers to scheduling.

The workplace approach is based on an ecosystem of shared resources and maximizing utilization. Dedicated workstations, offices, and project rooms should be minimal and only be assigned when they support a business need or an HR/EHS accommodation.

Focuses on mid-to-long range plans, migration and renovation sequencing, and team adjacencies; considers interdependencies between buildings or sites, and investment or divestment of real estate assets.

Focuses on current conditions and immediate solutions, typically for a specific building or site. Includes space allocations, moving teams or individuals, database and drawing management.

Team homes are an anchor point within the open workspace dedicated to a specific team to encourage connection and a sense of belonging. Employees can typically expect to find their teammates in the area near their team home.